Zimbra Weekly: Out-of-office and the auto-reply feature
When away from your e-mail, you may find it helpful to set an auto-reply message. This message will automatically be sent to people who send you e-mail while you are away. The auto-reply message is sent to each recipient only once every seven days, regardless of how many e-mails that person sends you during the designated away time.
Departments that are using this feature to respond to departmental e-mails need to be aware that the auto-reply message will only be sent once every seven days to the original sender.
To set an auto-reply message:
- Sign in to the K-State Zimbra webmail at webmail.ksu.edu.
- Select the Options tab.
- Select the Mail sub-tab.
- In the Receiving Messages section, select the Send auto-reply message checkbox. (Note: You may have to scroll down to find this section.)
- Type the message to be sent, such as “I am currently out of the office and am checking voice mail but not e-mail. I will return on August 1.”
- Set the start and end dates for using this message.
- Click Save. The auto-reply message feature is enabled immediately.
Go to the K-State Zimbra website to read frequently asked questions, getting started information, and helpful tips and tricks.